9 Best Preventive Maintenance Software of 2020

9 Best Preventive Maintenance Software of 2020

Small and medium-sized businesses are at the highest risk of sinking due to a system malfunctioning. Truth be told, an SMB can’t afford that sort of damage early on. Luckily, preventive maintenance software systems can help circumvent a lot of that damage.

Seeing as businesses have tremendous opportunities to grow and scale by integrating software into daily tasks, it makes sense to know which software system is going to benefit your business, and how.

Preventive maintenance software is no different.

In fact, it’s important to know which software system can help prevent equipment breakdown and system failure during the critical growth stage.

To help you choose the right preventive maintenance system for your business, in this article, I’ve reviewed the 9 best preventive maintenance software in 2020.

Let’s check them out.

What is Preventive Maintenance Software?

Preventive maintenance software (or preventative maintenance software) is designed to simplify and streamline the maintenance operations management process by preventing downtime.

These software systems are also called CMMS or Enterprise Asset Management (EAM) software.

Regardless of the name, these systems will help you with the following:

  • Asset tracking
  • Budgeting
  • Compliance
  • Create and manage work orders
  • Inventory control
  • Manage all equipment data
  • Preventative maintenance plans
  • Purchasing – Purchase orders
  • Record keeping
  • Workflows

The above isn’t an exhaustive list, and all CMMS software is not built the same. Some are created with specific markets or industries in mind, and some will offer a different feature set than others.

Some of those industries include:

  • Construction
  • Education
  • Facility Management
  • Fleet Management
  • Healthcare
  • Manufacturing
  • Oil & Gas
  • Property Management
  • Supply Chain, Logistics, Distribution
  • Utility Companies

Furthermore, preventive maintenance software systems are beneficial for companies looking to transition across industries without any maintenance or work order-related hiccups.

The Benefits of Using Preventive Maintenance Software

No matter the size of their operations, facilities managers run multiple tasks and have several responsibilities.

Relying on memory, rough notes, and spreadsheets can make their jobs even harder. And the seemingly not-so-important maintenance tasks or maintenance activities can slip through the cracks, turning into costly mistakes that can cause downtime.

No facility can afford downtime. The use of a preventive maintenance management software will help keep assets operating at peak efficiency, reduce material losses, and prevent production failures.

A maintenance manager’s time is not best spent on tasks that can be automated.

The benefits of using preventive maintenance software include, but are not limited to:

  • Analysis of real maintenance costs
  • Elimination of lost orders
  • Elimination of paperwork
  • Enhanced productivity
  • Enterprise asset management
  • Increased safety and efficiency
  • Management of parts and materials
  • Planned maintenance schedules
  • Reduced equipment downtime
  • Reduced repair costs and maintenance costs
  • Regulatory compliance
  • Standardized maintenance processes
  • Work order management

Even with that short list of benefits, maintenance managers should see how much of a positive impact a CMMS could have on their maintenance departments and organizations, as a whole.

The Best Preventive Maintenance Software Systems for 2020

To help you decide which software might be the best for your organization, we’ve compiled a list of our top-rated picks for the best preventive maintenance software for 2020.

1)      Limble CMMS

Limble CMMS is a maintenance management system with a unique set of features that benefit companies of any size.

The system offers a high degree of customizability for agile teams. All the available maintenance features can be adjusted to a company’s requirements during setup.

Limble CMMS gives technicians a lot of room to manage their workflow, reporting schedules, and even working conditions.

All involved teams can integrate Limble CMMS into their functional software suite with minimal training. In case a team needs further instructions on proper usage, the software comes with helpful guides and tutorials.

Feature Highlights:

  • Inventory/parts management
  • Host-to-vendor communication channels
  • Multi-language interface and messaging
  • IoT sensors for preventive maintenance automation
  • Automatic PM task logging into asset database(s)
  • Fully customizable dashboards
  • Maintenance KPI display and customizability

Almost all the maintenance management features of Limble CMMS can be customized to fit a changing team structure. Additionally, you can add all available features to the individual company dashboard.

Key Takeaways and Highlights:

  • Highly flexible dashboards and feature sets
  • All-in-one CMMS platform
  • Cross-platform compatibility
  • Consistent software support and updates
  • MS Excel and Word integration for reports

Visit Limble CMMS

2)      MaintainX

MaintainX is one of the most intuitive and streamlined maintenance management software on the market.

The system is easy to understand for field maintenance managers and technicians while being robust enough to manage the most advanced maintenance operations.

The software system is also affordable, allowing any organization to realize an immediate return on investment.

With intuitive workflow management features including a calendar view, reporting dashboards, simple asset work history, customizable forms, and more, overall communication and process management has never been easier.

Feature Highlights:

  • Equipment maintenance tracking
  • Fixed Asset Management
  • Forms Automation
  • Inspection scheduling and process tracking
  • Maintenance management checkpoints
  • Work order processing
  • Adaptive workflow management
  • Predictive and Preventive Maintenance

MaintainX is perfect for maintenance managers, field technicians, Facility Managers, or any desk-less maintenance operations teams.

Key Takeaways and Highlights:

  1. Highly intuitive and scalable system for growing enterprises
  2. User-friendly software interface
  3. Cloud-based system (Web and Native Mobile apps)
  4. Windows, Mac, Tablet, iOS, and Android compatible
  5. Full-featured options for businesses of any size
  6. The best smartphone mobile app solution

Visit MaintainX

3)      Upkeep

Upkeep is another effective line and preventive maintenance management solution. With options for desktops, tablets, and mobile devices, this software makes both technicians and maintenance teams more productive.

UpKeep is proven to reduce downtime by 26%, extend asset lifecycle by 11%, and help teams achieve up to 652% ROI through better communication and execution.

Ease of use and a full-featured preventive maintenance program means your team is efficient and productive. Field technicians are able to create, access, edit, and close maintenance tasks off-site on either Android or iOS.

If assets go down, you’ll be alerted via the app. If a work-order or task is updated, you’ll receive a notification. All of this means you can keep your business running efficiently.

Feature Highlights:

  • Asset management systems
  • Dashboard & task reporting
  • Preventative maintenance scheduling
  • Real-time push notifications
  • Inventory management by location
  • Recurring tasks tracking and scheduling
  • Maintenance status tracking
  • Work order prioritization
  • Work order templates

UpKeep also provides all the features of a modern-day CMMS, including work requests and orders, inventory management, and preventive maintenance.

Key Takeaways and Highlights:

  1. Six levels of access available for users
  2. Push notifications in real-time
  3. Take and store unlimited photos on paid plans
  4. Calendar mode
  5. Native Android and iOS apps

Visit Upkeep

Honorable Mentions

4)      Asset Panda

Asset Panda is a fully customizable preventive maintenance platform that lets you easily plan and process your work cycles.

With Asset Panda, you’ll stay on top of things like categorizing and filing complex historical data, generating new work orders, and keeping everyone on the same page with any activity surrounding maintenance issues.

Feature Highlights

  • Centralized asset and running task database
  • Facilities management system
  • Legacy-to-cloud asset transferability
  • Active repair tracking
  • Real-time maintenance scheduling
  • Task report generation
  • Mobile performance tracking feature

Asset Panda can easily integrate with legacy systems, offers unlimited configurations, and provides flexible and automated reporting and asset tracking that eliminates the need for spreadsheets.

Key Takeaways and Highlights

  • User-friendly interface.
  • Full-featured mobile app.
  • Fully configurable.
  • Free trial available.

Visit Asset Panda

5)      Mapcon

MAPCON is a maintenance management software system for the facilities and manufacturing industries.

It offers a standalone preventive maintenance, asset management, and work order management solution. The software comes in mobile apps for iOS and Android devices.

MAPCON enables allows maintenance professionals to customize the software’s features according to the required application. Users can import data into the system from excel files.

Feature Highlights

  • Task report generator
  • Barcode label printing
  • Automatic email notifications
  • Asset inventory control
  • Fixed asset and data-collection system integration
  • Real-time updates for reporting and operations info.
  • Purchase order requests

The solution can be used for both single-site and multi-site enterprise operations. Technicians and maintenance managers can request and provide support via phone and email.

Key Takeaways and Highlights

  • iOS and Android app support
  • Extensive Windows and Mac support
  • Fully customizable interface
  • On-time payment and monthly subscriptions available

Visit MAPCON

5)      FTMaintenance

FTMaintenance is a preventive maintenance management system that helps businesses manage equipment, facilities, and assets.

With FTMaintenance, maintenance professionals can set up and oversee operations by automating tasks related to work order management, equipment and asset management, and preventive maintenance.

The software’s cloud-based architecture expands the functionality of the preventive maintenance system for technicians in the field.

Feature Highlights

  • Free startup services
  • Task implementation assistance
  • Data importation tools
  • Built-in equipment tracing and allocation
  • On-site technical support requests
  • Preventive maintenance scheduling

FTMaintenance provides a secondary on-premises installation facility that lets you build a preventive maintenance network around your various work sites.

Key Takeaways and Highlights

  • iOS and Android app support
  • Unlimited technical support
  • Real-time maintenance data access
  • Startup assistance

Visit FTMaintenance

6)      Senseye PdM

Senseye PdM is a cloud-based preventive maintenance solution focused on providing advanced predictive maintenance data for industrial operations.

Designed to be used on-site, Senseye PdM helps keep physical systems running smoothly by simplifying predictive maintenance. Maintenance teams can increase maintenance efficiencies and reduce unplanned downtime.

The software is powered by proprietary machine-learning algorithms to automatically predict system failure.

Feature Highlights

  • On-site machinery management
  • Accurate predictive maintenance algorithm
  • Automatic maintenance scheduling
  • Maintenance interval forecasting via machine-learning
  • Multi-site operations support
  • Legacy system integration
  • High-compatibility solution for mobile and desktop

Maintenance teams can cut downtime in half and increase the efficiency of maintenance operations, saving money and time.

Key Takeaways and Highlights

  • iOS and Android app support
  • Industry 4.0 best practices
  • Designed for field operations

Visit Senseye PdM

7)      eMaint

eMaint is an award-winning CMMS tool and maintenance management system that's designed to enable collaborative maintenance.

It has an adaptive interface that enables users to search through operations data for actionable insights. It also connects various operations teams for streamlined maintenance and faster turnaround time.

The software is created under the idea of collaboration and insight-driven maintenance forecasts.

Feature Highlights

  • Maintenance task tracking and scheduling
  • Work order management
  • Development and assignment of work schedules
  • Spare parts and inventory tracking
  • Equipment condition monitoring
  • Regulatory compliance support

eMaint brings together several teams involved in the task-management side of a business or company.

Key Takeaways and Highlights

  • Cross-platform support (iOS, Android, PC, Mac, etc.)
  • Unlimited helpdesk support for field technicians
  • Daily data backup
  • Customizable solution

Visit eMaint

8)      Asset Essentials

Asset Essentials is a cloud-based maintenance management application that lets businesses place centralized requests, enable automated maintenance workflows, and report systems failure.

The software is suitable for warehouses, distribution centers, and individual managers working in the field. Technicians can take advantage of reporting and tracking, while generating work order requests via the in-suite features.

Asset Essentials lets users automate work orders, assign and manage recurring tasks, and create maintenance schedules.

Feature Highlights

  • Maintenance tracking and scheduling
  • Work order automation
  • Development and assignment of work schedules
  • Spare parts and inventory access
  • Recurring task management
  • Labor hours tracking and reporting

As a software system, Asset Essentials strikes a great balance between efficient maintenance management, resource and asset allocation.

Key Takeaways and Highlights

  • Full suite of asset and maintenance management features
  • Mobile and desktop support
  • Regularly updated set of features

Visit Asset Essentials

Is a Preventive Maintenance System Necessary for SMBs?

Growing businesses need all the management software assistance they can get, especially when scaling operations and introducing new functionality into existing systems.

Most growing businesses are increasingly dependent on software to oversee, record, and organize critical maintenance tasks. Considering that, it makes sense to have a preventive maintenance software that can predict and/or schedule maintenance tasks to improve the target machine or system life and save money.

Implementing a preventive maintenance software in existing company architecture results in:

  • Less downtime, minimal human error, and greater safety.
  • Real-time maintenance tracking for in-field teams, managers, and other operations stakeholders.
  • Cloud-based systems reducing or even eliminating paper usage.
  • Enterprise-grade maintenance available at the price of a mobile app.

If you feel you can relate to any of the above scenarios, you should invest in a preventive maintenance management system.

What Preventive Maintenance Software is Best for Your Business

This depends on a variety of factors, including your company size, operations scope, number of assets, etc.

However, after a thorough review, I’ve found LimbleCMMS to be the best overall for active preventive management. The software provides the perfect balance of diverse features and cost-effectiveness for most companies.

Regardless of which system you choose, it’s important to know the demands of your operations and to have a roadmap for growth and scaling goals.

The more you know about your enterprise needs for maintenance management, the better you’ll be at choosing systems to complement and support your business growth.