The human resources departments of today have to deal with a lot of hiring and onboarding-related complexity. There’s a lot of work that goes into the effective onboarding of an employee. Fortunately, though, technology comes to the rescue in the form of various employee onboarding software systems.
With the growing trend of standard process automation and Agile operations, companies are having to replace manual HR processes with SaaS systems. One of these manual processes is employee onboarding.
Today, you can find employee onboarding software for companies of any size, scope, or industry. This does, however, make it difficult to single out the best employee onboarding software for your business.
To help you make a decision about which system to adopt for your new hires, I’ve compiled a list of 9 of the best employee onboarding software currently out there.
Let’s get right into it.
What is Employee Onboarding Software?
Employee onboarding software is any software system that helps companies successfully bring in and integrate new hires into their ecosystem.
They facilitate the employee’s transition from an outsider to a full member of the team by overseeing various onboarding procedures.
Employee onboarding software systems can help with the following tasks:
- Generating hiring forms
- Centralizing employee documents
- Providing training resources
- Tracking employee training progress
- Maintaining regulatory compliance
- Streamlining onboarding workflow
- Automating various HR tasks
Additionally, these systems can send automated welcome messages and prompts to new employees, making them feel welcome within the workspace.
Most modern employee onboarding software tools can efficiently manage several HR tasks, allowing managers and team leaders to concentrate on developing employee skills.
Top 9 Employee Onboarding Software
If you’re looking to explore all your options, here’s a list of the top 9 employee onboarding software for 2020.
GoCo is an HR platform and SaaS provider that offers innovative and effective human resource management solutions.
Their onboarding software generates all the required documents such as I-9 and W-4 forms, as well as, confidentiality agreements and more. Once it has collected all of the required documents, it centralizes them in one place, along with the personal details and benefits information of the employee? This makes employee management a lot easier.
In addition to bringing new employees into the company fold, the GoCo onboarding tool supports related employee-centric services such as payroll management, benefits enrollment, and employee self-service.
The built-in compliance management feature makes sure the company stays compliant with local, state, and federal regulations. It maintains compliance throughout the employee’s tenure, all without additional manual input.
Since the software automates the entire onboarding workflow, you can take the resources you would spend on manually onboarding an employee and allocate them to training and developing that employee.
Overall, the GoCo onboarding tool is for companies that want to create a highly effective and streamlined onboarding experience for all their new employees.
BambooHR is one of the better-known HR service providers for small and medium-sized businesses.
The popularity of BambooHR comes from its data centralization that makes employee onboarding and management a seamless process. It’s another full-service onboarding tool that benefits from supporting related employee-centric services such as integrated applicant tracking, performance management, and e-signatures.
The onboarding software by BambooHR leans more towards helping the HR department rather than new employees. Their extensive webinar libraries and in-depth content help HR staff keep their knowledge up to current standards.
At the moment, the company has two subscription packages – the Essentials and the Advantage package. The latter has valuable onboarding features such as an applicant tracking system, customized workflows, and advanced reporting with dedicated phone support.
BambooHR’s onboarding software comes with a simple interface that’s easy to understand for even the newest HR professional. Furthermore, they have an open API, which means that companies can customize the appearance of the interface and various other features to their own specifications. This helps create a familiar onboarding environment for the HR staff and the new hire.
Overall, the BambooHR employee onboarding tool is for companies that want a fully customizable all-in-one onboarding system.
Zenefits provides new hire record-keeping and onboarding solutions to startups, small businesses, and medium-sized companies.
All of the Zenefits onboarding tools are housed in its HCM software suite. The onboarding solution itself is highly configurable, engaging, and comprehensive. This makes the software a very streamlined tool to work with and customize.
Aside from the standard onboarding data collection and document management features, Zenefits provides a dedicated employee self-service portal, enabling employees to submit documents and let managers track their progress.
It also includes payroll processing, onboarding solutions, performance management, and automatic enrollment processes. The software provides everything you'd expect from an onboarding solution.
Overall, the onboarding software is for companies that need a HCM setup with a great onboarding system. I highly recommend.
WorkBright is a mobile-first employee onboarding software that helps create a completely paperless onboarding process.
The onboarding tool is WorkBright’s primary software. It’s different from other employee onboarding and HR software because it enables new employees to submit their documents and details via mobile devices. Furthermore, the software collects data and licenses through a secure channel – all before the employee’s first day on the job.
The WorkBright onboarding software further streamlines the onboarding process by sending reminders to new hires via email, ensuring timely submission as a result. All the incoming data is stored in a digital HR filing cabinet.
Their API also integrates with various other software tools including benefits administration and payroll systems.
Although the mobile-first model provides a better employee experience at the start, the WorkBright onboarding software does require integration with other HR services to create a full onboarding process. Plus, it’s not as customizable as some of the other software on this list.
Overall, the employee onboarding software by WorkBright is for smaller companies that want mobile-onboarding capabilities for its new team members.
Lessonly is an HR and learning management system that integrates learning tools in its onboarding software.
Aside from letting you integrate learning systems, the Lessonly tool provides a custom course-creation feature. With this feature, you can create your training courses, flip cards, and quizzes to gauge employee skills.
What sets the Lessonly employee onboarding software apart from the rest is that it’s best suited to new hires in customer support and sales teams. The software has a customer-interaction rehearsal feature that connects managers and new employees. Managers and team leaders can then provide feedback in real-time and adjust the sales approach of employees.
In addition to live feedback, managers can also measure productivity and fulfillment data via the Lessonly Gradebook, which is an integrated grading feature. Plus, you can create your own training material to train your employees according to your company’s unique sales approach.
Overall, the Lessonly employee onboarding software is for sales firms/teams that want to create a separate onboarding experience for their sales staff.
ClearCompany provides one of the most user-friendly onboarding solutions in the market.
Designed mainly for small and medium-sized businesses, the ClearCompany onboarding tool covers all the standard onboarding processes, from recruiting, onboarding, and performance management to goal tracking and training delivery.
Each new hire is provided access to a personalized portal that provides them all the documents and information they need on their first day. Furthermore, it allows managers to track their document submission in real-time, and initiate the next stages of the employee onboarding process.
Managers can also oversee the entire employee lifecycle with the help of an intuitive dashboard.
Just like BambooHR, ClearCompany customizes their onboarding software to the client company’s workforce requirements. This does mean that the number of features you get depends on how many employees you have.
Overall, the ClearCompany new employee management tool is for companies who need a user-friendly, customized onboarding solution.
7. Avature Onboarding
Avature Onboarding is a large-scale enterprise onboarding software solution that is designed for a bigger workforce (5,000+).
The software focuses on integration with HR services, social experience, and productivity – making it ideal for batch-hiring at a large enterprise.
Avature Onboarding provides document management for I-9 forms and e-verification, electronic forms, e-signatures, employee handbook(s), and personal forms. Plus, it also offers job description, orientation workflow, task, and training management in an all-in-one package.
The best thing about Avature Onboarding is that, despite the enterprise-grade solutions, it is highly customizable and can accommodate geographically spread-out companies.
However, all of these features do make it unsuitable for small businesses.
Overall, Avature Onboarding is mostly for multinational corporations looking for a customizable onboarding solution.
Wisp is an onboarding and offboarding tool that comes in app-form, with a mobile-first approach to new hire onboarding.
The company behind the app creates SaaS solutions for a variety of HR-related functions, primarily onboarding and new employee management. They also have a custom app-development process for enterprises looking to build their own mobile onboarding app.
The Wisp onboarding solution features document and orientation workflow management via mobile devices, making it the ideal solution for remote employee onboarding.
However, the relatively fewer features and limited functionality mean that Wisp is only suited to companies looking for a quick and easy but customizable onboarding tool.
ChiefOnboarding is an onboarding solution with a focus on Agile processes and overall efficiency.
The software works to make the onboarding experience as seamless as possible for companies. All of its features are designed to be fast and efficient, which is reflected in the simple interface.
All of the standard onboarding features are present in the ChiefOnboarding software, with the added benefit of needing much less time and resource input to function properly.
Furthermore, ChiefOnboarding lets you create custom onboarding journeys for all your new hires. You can create a structured baseline for your onboarding process, complete with automated text messages and emails, as well as, accompanying Slack and Google accounts. All of this can also be set up in seconds through the provided templates.
Using the same custom onboarding journey creation feature, companies can bring new hires in just about any department, regardless of their unique onboarding requirements.
Overall, ChiefOnboarding is for companies that need a very smooth and agile onboarding process for all employees.
Choosing the Best Onboarding Software for New Employees in 2020
Bringing a new employee into the company is much more complex now than it was even a few years ago. This has less to do with talent acquisition requirements and more with the increasing demands for better employee experiences.
Providing a great employee experience from day one is one of the best ways to reduce employee turnover and ensure that the new hire will become an asset for your company.
Employee turnover is one of the many reasons to provide a good employee experience during onboarding. Doing so also reduces the risk of an employee leaving in the middle of onboarding and spreading a bad word about the company.
All of this means that you have to know what to look for in an employee onboarding software and choose one that’s best suited for the specific needs of your company, as well as, the profile that you’re hiring.
Some of the things to consider when looking for an employee engagement software include customizability, a streamlined interface, the option to automate the onboarding journey, and full compliance management. A task management feature and remote document submission will also prove beneficial for remote hiring.
Aside from that, you will need to think about related HR functions such as benefits and payroll setup for new employees. While you can have separate software for these, it’s better to have one SaaS solution that covers all of these in a single package.
Ultimately, your workforce and enterprise requirements will decide which onboarding system you opt for.
Make sure to choose the one that provides a pleasant onboarding experience for a new hire, is an affordable solution for you as the host company, and also simplifies the hiring process for everyone involved.