The human resources departments of today have to deal with a lot of hiring and onboarding-related complexity. There’s a lot of work that goes into the effective onboarding of an employee. Fortunately, though, technology comes to the rescue in the form of various hr employee onboarding software systems.
With the growing trend of standard process automation and Agile operations, companies are having to replace manual HR processes with SaaS systems. One of these manual processes is employee onboarding.
Today, you can find employee onboarding software for companies of any size, scope, or industry. This does, however, make it difficult to single out the best employee onboarding software for your business.
To help you make a decision about which system to adopt for your new hires, I’ve compiled a list of 9 of the best employee onboarding software currently out there.
Let’s get right into it.
Table of Contents
What is HR Onboarding Software?
HR onboarding software is any software system that helps companies successfully bring in and integrate new hires into their ecosystem.
They facilitate the employee’s transition from an outsider to a full member of the team by overseeing various onboarding procedures.
Employee onboarding software systems can help with the following tasks:
- Generating hiring forms
- Centralizing employee documents
- Providing training resources
- Tracking employee training progress
- Maintaining regulatory compliance
- Streamlining onboarding workflow
- Automating various HR tasks
Additionally, these systems can send automated welcome messages and prompts to new employees, making them feel welcome within the workspace.
Most modern employee onboarding software tools can efficiently manage several HR tasks, allowing managers and team leaders to concentrate on developing employee skills.
14 Best Employee HR Onboarding Software
If you’re looking to explore all your options, here’s a list of the best 10 employee onboarding software for 2021.
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We rated Gusto the #1 employee onboarding solution. Gusto provides you with time-saving resources that set your team up for success from their very first day.
Designed to streamline small businesses HR operations, Gusto takes over all the bureaucracy related to paperwork. The platform allows you to store and share documents online. You can also request e-signatures instantly, from anywhere.
Besides that, Gusto allows you to customize offer letter templates that reflect your culture and style. This means you can send an offer letter that impresses candidates in just a few seconds.
Gusto's platform also have complete onboarding checklists that help you and the new hire to get everything set in the most efficient way. The must-haves such as important forms that need to be signed and benefits that need to be set up are all listed there, but you can also include your own items and even delegate tasks.
The best part is that the platform also includes everything HR-related that you'll ever need, including payroll processing, benefits management, performance management, and automatic enrollment processes.
This is the perfect onboarding software for small to medium sized companies that need a complete HR management software with an excellent onboarding module. I highly recommend.
Gusto offers four base plans with monthly and yearly billing options:
- Basic – $19/month plus $6/employee
- Core – $39/month plus $6/employee
- Complete – $39/month plus $12/employee
- Concierge – $149/month plus $12/employee
Zenefits is another great employee onboarding solution. Zenefits provides new hire record-keeping and onboarding solutions to startups, small businesses, and medium-sized companies.
All of the Zenefits onboarding tools are housed in its HCM software suite. Furthermore, the onboarding solution itself is highly configurable, engaging, and comprehensive. This makes the software a very streamlined tool to work with and customize.
Aside from the standard onboarding data collection and document management features, Zenefits provides a dedicated employee self-service portal, enabling employees to submit documents and let managers track their progress.
It also includes payroll processing, onboarding solutions, performance management, and automatic enrollment processes. The software provides everything you'd expect from an onboarding solution.
Overall, the onboarding software is for companies that need a HCM setup with a great onboarding system.
Zenefits offers three base plans with monthly and yearly billing options:
- Essentials – starts at $8/employee/month (annual billing) or $10/employee/month (month-to-month billing)
- Growth – starts at $14 per employee per month (annual billing) or $18/employee/month (monthly billing)
- Zen – $21/employee/month (annual billing) or $27/employee/month (monthly billing)
Affordable add-on services are also available.
GoCo is an HR platform and SaaS provider that offers innovative and effective human resource management solutions.
Their onboarding software generates all the required documents such as I-9 and W-4 forms, as well as, confidentiality agreements and more. Once it has collected all of the required documents, it centralizes them in one place, along with the personal details and benefits information of the employee? This makes employee management a lot easier.
In addition to bringing new employees into the company fold, the GoCo onboarding tool supports related employee-centric services such as payroll management, benefits enrollment, and employee self-service.
The built-in compliance management feature makes sure the company stays compliant with local, state, and federal regulations. It maintains compliance throughout the employee’s tenure, all without additional manual input.
Since the software automates the entire onboarding workflow, you can take the resources you would spend on manually onboarding an employee and allocate them to training and developing that employee.
Overall, the GoCo onboarding tool is for companies that want to create a highly effective and streamlined onboarding experience for all their new employees.
Custom pricing starting from $5 per employee monthly is available upon request through the GoGo website.
BambooHR is one of the better-known HR service providers for small and medium-sized businesses.
The popularity of BambooHR comes from its data centralization that makes employee onboarding and management a seamless process. It’s another full-service onboarding tool that benefits from supporting related employee-centric services such as integrated applicant tracking, performance management, and e-signatures.
The onboarding software by BambooHR leans more towards helping the HR department rather than new employees. Their extensive webinar libraries and in-depth content help HR staff keep their knowledge up to current standards.
At the moment, the company has two subscription packages – the Essentials and the Advantage package. The latter has valuable onboarding features such as an applicant tracking system, customized workflows, and advanced reporting with dedicated phone support.
BambooHR’s onboarding software comes with a simple interface that’s easy to understand for even the newest HR professional. Furthermore, they have an open API, which means that companies can customize the appearance of the interface and various other features to their own specifications. This helps create a familiar onboarding environment for the HR staff and the new hire.
Overall, the BambooHR employee onboarding tool is for companies that want a fully customizable all-in-one onboarding system.
Custom quotes are provided upon request. To get your own pricing plan, contact the BambooHR sales team through their website.
WorkBright is a mobile-first employee onboarding software that helps create a completely paperless onboarding process.
The onboarding tool is WorkBright’s primary software. It’s different from other employee onboarding and HR software because it enables new employees to submit their documents and details via mobile devices. Furthermore, the software collects data and licenses through a secure channel – all before the employee’s first day on the job.
The WorkBright onboarding software further streamlines the onboarding process by sending reminders to new hires via email, ensuring timely submission as a result. All the incoming data is stored in a digital HR filing cabinet.
Their API also integrates with various other software tools including benefits administration and payroll systems.
Although the mobile-first model provides a better employee experience at the start, the WorkBright onboarding software does require integration with other HR services to create a full onboarding process. Plus, it’s not as customizable as some of the other software on this list.
Overall, the employee onboarding software by WorkBright is for smaller companies that want mobile-onboarding capabilities for its new team members.
WorkBright offers custom quotes with a $158 minimum monthly base charge. Contact the Sales team through the company website to get your pricing plan.
Lessonly is an HR and learning management system that integrates learning tools in its onboarding software.
Aside from letting you integrate learning systems, the Lessonly tool provides a custom course-creation feature. With this feature, you can create your training courses, flip cards, and quizzes to gauge employee skills.
What sets the Lessonly employee onboarding software apart from the rest is that it’s best suited to new hires in customer support and sales teams. The software has a customer-interaction rehearsal feature that connects managers and new employees. Managers and team leaders can then provide feedback in real-time and adjust the sales approach of employees.
In addition to live feedback, managers can also measure productivity and fulfillment data via the Lessonly Gradebook, which is an integrated grading feature. Plus, you can create your own training material to train your employees according to your company’s unique sales approach.
Overall, the Lessonly employee onboarding software is for sales firms/teams that want to create a separate onboarding experience for their sales staff.
Choose from three plans (with none having a fixed price):
- Pro – the most basic plan that provides access to enough features for a small team.
- Pro + Coaching – this includes everything the pro plan offers plus feedback tools to facilitate better learning.
- Enterprise Learning for Global Teams – a highly flexible plan that’s meant for larger enterprises.
To get a tailor-made pricing plan, contact the company through its website.
ClearCompany provides one of the most user-friendly onboarding solutions in the market.
Designed mainly for small and medium-sized businesses, the ClearCompany onboarding tool covers all the standard onboarding processes, from recruiting, onboarding, and performance management to goal tracking and training delivery.
Each new hire is provided access to a personalized portal that provides them all the documents and information they need on their first day. Furthermore, it allows managers to track their document submission in real-time, and initiate the next stages of the employee onboarding process.
Managers can also oversee the entire employee lifecycle with the help of an intuitive dashboard.
Just like BambooHR, ClearCompany customizes their onboarding software to the client company’s workforce requirements. This does mean that the number of features you get depends on how many employees you have.
Overall, the ClearCompany new employee management tool is for companies who need a user-friendly, customized onboarding solution.
Two base packages are available:
- Platform Access – provides access to the complete set of features.
- Modular Access – only provides access to what you need.
Contact the Sales team through the company website to get a quote.
8. Avature Onboarding
Avature Onboarding is a large-scale enterprise onboarding software solution that is designed for a bigger workforce (5,000+).
The software focuses on integration with HR services, social experience, and productivity – making it ideal for batch-hiring at a large enterprise.
Avature Onboarding provides document management for I-9 forms and e-verification, electronic forms, e-signatures, employee handbook(s), and personal forms. Plus, it also offers job description, orientation workflow, task, and training management in an all-in-one package.
The best thing about Avature Onboarding is that, despite the enterprise-grade solutions, it is highly customizable and can accommodate geographically spread-out companies.
However, all of these features do make it unsuitable for small businesses.
Overall, Avature Onboarding is mostly for multinational corporations looking for a customizable onboarding solution.
Avature Onboarding Pricing
Custom quotes are provided by submitting a request through the company website.
Wisp is an onboarding and offboarding tool that comes in app-form, with a mobile-first approach to new hire onboarding.
The company behind the app creates SaaS solutions for a variety of HR-related functions, primarily onboarding and new employee management. They also have a custom app-development process for enterprises looking to build their own mobile onboarding app.
The Wisp onboarding solution features document and orientation workflow management via mobile devices, making it the ideal solution for remote employee onboarding.
However, the relatively fewer features and limited functionality mean that Wisp is only suited to companies looking for a quick and easy but customizable onboarding tool.
Four pricing plans are available (based on company size):
- Starter – free for up to 9 employees
- Small Company – $49 per month for 10-49 employees
- Medium Company – $99 per month for 50-149 employees
- Large Company – $199 per month for 150-299 employees
Custom pricing is available for more than 300 employees. Visit the company website to request a quote.
ChiefOnboarding is an onboarding solution with a focus on Agile processes and overall efficiency.
The software works to make the onboarding experience as seamless as possible for companies. All of its features are designed to be fast and efficient, which is reflected in the simple interface.
All of the standard onboarding features are present in the ChiefOnboarding software, with the added benefit of needing much less time and resource input to function properly.
Furthermore, ChiefOnboarding lets you create custom onboarding journeys for all your new hires. You can create a structured baseline for your onboarding process, complete with automated text messages and emails, as well as, accompanying Slack and Google accounts. All of this can also be set up in seconds through the provided templates.
Using the same custom onboarding journey creation feature, companies can bring new hires in just about any department, regardless of their unique onboarding requirements.
Overall, ChiefOnboarding is for companies that need a very smooth and agile onboarding process for all employees.
Three freemium-based pricing plans are available:
- Self-Hosted – free for an unlimited time.
- Support – $490 per year
- Managed – $990 per year
Additionally, charities and non-profits get a 20% discount on their chosen pricing plan.
Next on the list is Boardon – another comprehensive HR onboarding software. With Boardon, employers can create and manage content to welcome their employees.
It has a web-based administration interface, which the employers can use to send an invitation to the new hires via email or SMS to their mobile phone.
After the employee has joined the company’s private workspace, the Human Resource department can upload training material or provide links to external sources such as YouTube, Vimeo, etc. Other than that, they can also give access to the company’s centralized platform and provide a wide array of training sources to the new employee.
In addition, the HR department can also assess the employee’s progress through quizzes, which they can hold via the platform.
As a part of the training process, the managers can assign tasks or create fixed date events in a timeline and help the employees get acquainted with the internal processes.
This software's key features include a self-service portal, content management, notification control, invitations, personalization, and more.
Furthermore, employers can also create an extensive introductory plan for the new hires before their joining date. This way, they can execute the onboarding plan in a systematic and organized way.
Boardon offers six packages for companies starting from SMBs to Enterprise-level organizations.
- Free plan – this plan is for a single user/administrator who can utilize 10 MB storage and five text messages per month for €0/month.
- Mini plan – this plan suitable is for startup companies that can utilize 50 MB storage and ten texts per month. This plan lets you create four users and three administrator profiles. All for €45 a month.
- Small plan – the plan is worth €90/month, which allows ten active users, five administrators, 100 MB/m storage, and 20 text messages a month.
- Medium – this package offers 250 MB of storage and 50 text messages in a month. It also allows the user to create 25 profiles for active users and ten administrator roles. All for €160/month.
- Large – this plan is worth €250/month that offers 500 MB storage, 100 text messages, 20 admin profiles, and 50 active users.
- Enterprise – this is the final plan that starts with €360 and goes up (depending on the services you use). You can customize this plan according to your need and enjoy flexible storage and create as many user profiles in a month as you require.
You can upgrade or downgrade your plan anytime with the Boardon administration panel.
Paylocity is an all-in-one HR and payroll management software that lets its users manage the workforce, benefits, talent, and more.
This software is suitable for companies of all sizes. To entertain a company interested in the software, the team at Paylocity connects with them to thoroughly understand their requirements.
After that, Paylocity identifies the best business solution for the company and tailors a plan that helps them reach their goals.
Furthermore, they provide detailed data insights about the trends and changing needs of the employees to take a data-driven approach to manage their employees.
On top of it all, this software automates all your processes by letting you integrate your Paylocity account with various external systems.
The folks at Paylocity haven’t published their pricing on their official website. However, multiple other websites indicate that Paylocity charges $2 to $4 per service per employee.
Other than that, they’re also likely to collect a base fee per month from their clients for additional services like tax filing, benefits administration, talent management, and more.
Visit Paylocity today and request a demo to learn more about their services.
13. Workday HCM
Workday HCM is an HR onboarding software that unifies various employee management functions into a single system. Based on their reliance on big data, they produce extensive reports that allow employees to improve their operations.
Furthermore, conforming to US and Canadian payroll systems, they let the companies design custom compensation plans for each designation.
Employing talent management analytics, Workday HCM allows employers to identify talent gaps. This helps them devise plans to align their employees with workforce goals.
They also offer professional services to organizations to plan and place the right candidates in their respective projects.
The app is cloud-based and is supported by several platforms, including iOS and Android mobiles, Microsoft Internet Explorer, Mozilla Firefox, Google Chrome, Apple Safari, and Opera Browser.
Workday HCM Pricing
Workday HCM haven’t publish their pricing publicly on their official website.
Trainual is a leading knowledge management and employee training system for growing teams and organizations.
It helps users create policies, delegate roles, standard operating procedures, playbooks, handbooks, and more.
When a new employee is added to the team, it automatically displays relevant training material and content relevant to their job role and department.
Furthermore, Trainual ensures to keep your team aligned and accountable with every task they need to know.
Trainual offers a 7-day free trial for their pro and premium plans, the pricing of which is listed below.
- Pro plan – $119/month billed monthly and $99/month billed annually. This package includes complete documentation, templates, training, tests, 700+ content embeds, and 25 users.
- Premium plan – $179/month billed monthly and $149/month billed annually. The premium package offers much more than the pro features. The additional features include phone support, free stock libraries, and timeline management.
Currently, they’re offering a discount of 17% on all annual subscription plans. Furthermore, if you’re a non-profit organization, you can get a 50% reduction in any plan for life.
Choosing the Best HR Onboarding Software for New Employees in 2021
Bringing a new employee into the company is much more complex now than it was even a few years ago. This has less to do with talent acquisition requirements and more with the increasing demands for better employee experiences.
Providing a great employee experience from day one is one of the best ways to reduce employee turnover and ensure that the new hire will become an asset for your company.
Employee turnover is one of the many reasons to provide a good employee experience during onboarding. Doing so also reduces the risk of an employee leaving in the middle of onboarding and spreading a bad word about the company.
All of this means that you have to know what to look for in an employee onboarding software and choose one that’s best suited for the specific needs of your company, as well as, the profile that you’re hiring.
Some of the things to consider when looking for an employee engagement software include customizability, a streamlined interface, the option to automate the onboarding journey, and full compliance management. A task management feature and remote document submission will also prove beneficial for remote hiring.
Aside from that, you will need to think about related HR functions such as benefits and payroll setup for new employees. While you can have separate software for these, it’s better to have one SaaS solution that covers all of these in a single package.
Ultimately, your workforce and enterprise requirements will decide which onboarding system you opt for.
Make sure to choose the one that provides a pleasant onboarding experience for a new hire, is an affordable solution for you as the host company, and also simplifies the hiring process for everyone involved.